What should every law firm invoice include?

Firm details, a unique invoice number, invoice date and period, client and matter details, itemized services, expenses, totals, payments and trust activity, payment terms and a billing contact.

Is there a free legal invoice template I can use?

Yes. You can copy the template in this guide into Word, Google Docs or your billing software and adjust it for your firm.

What is the best format for a legal invoice?

PDF works for most clients. Corporate and insurance clients often require LEDES e-billing files instead.

How do you show a retainer or trust payment on a legal invoice?

Show the amount applied from trust in the invoice summary, along with the remaining trust balance. Apply only fees that have been earned, and follow your state's notice rules.

How often should a law firm send invoices?

Most firms invoice monthly. Pick a schedule, put it in the fee agreement and send invoices on the same date every month.

What is a LEDES invoice, and who needs one?

A LEDES invoice is a standard electronic file format for legal bills. Firms that bill corporate legal departments or insurance companies often have to use it.

Should legal invoices include detailed time entries?

For hourly work, yes. Each entry should list the date, timekeeper, task, time and amount. Detailed entries reduce questions and disputes.

Can a law firm add late fees to an invoice?

Often yes, if the client agreed to it in the fee agreement and your state allows it. Some states limit late fees or interest, so check your state bar's rules first.

What are the most common legal invoice mistakes?

Missing matter numbers, wrong rates, vague or block-billed entries, wrong trust amounts and missing payment terms.

Free Legal Invoice Template (Plus What Every Law Firm Invoice Must Include)

Copy our free legal invoice template and see what every law firm invoice must include, plus versions for hourly, flat fee, retainer and contingency work.