This guide provides a step-by-step approach to efficiently create and manage settlements within the LawAccounting/CaseQube system. It covers essential tasks such as entering settlement amounts, splitting funds among parties, and allocating attorney fees, ensuring accurate financial distribution. By following this guide, users can streamline the settlement process, minimize errors, and enhance their overall case management efficiency. It's an invaluable resource for legal professionals looking to optimize their workflow.
1. Step 1: Access Create A Settlement Screen
- Log In
- Access LawAccounting/CaseQube using your secured credentials.
- Navigate to Matter Tab
- Select the Matter that you are using
- Navigate to Create A Settlement Screen
- Click Create A Settlement
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2. Step 2: Enter the Total Settlement Amount
- Click the Pencil Icon
- Fill In Settlement Screen
- Date: The date the settlement was finalized or agreed upon.
- Insurance Provider: The insurance company responsible for paying the settlement.
- Claim Number: The claim or reference number assigned by the insurance provider.
- Amount: The total gross settlement amount before any deductions or distributions.
- Split: An option to check a box to divide the settlement amount into multiple portions (e.g., between parties, coverage types, or payment installments).
- When finished click Done
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3. Option to Split
- Fill in Settlement Split Screen: Enter details for dividing the settlement into multiple portions.
- Click the plus icon: Add a new settlement split entry.
- Fill in name and amount: Enter the recipient or category name and the amount assigned to that portion.
- Click the plus icon again and fill in other name and amount: Repeat the process to add additional split entries until the full settlement amount is allocated.
- When finished click Save
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4. Step 3: Adding Expense, Medical or Lien
- Click the Expense, Medical, or Lien tab: Navigate to the appropriate section for the item you want to add.
- Click the plus icon: Create a new entry.
- Add an Expense, Medical, or Lien: Enter the required details for the selected item and save the entry.
- Option to add for the other party: Select this option if the expense, medical bill, or lien should be assigned to the opposing or additional party in the matter.
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5. Step 4: Adding Attorney Fees
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Principal Attorney automatically gets 100% of fees: By default, the principal attorney is assigned the full fee amount.
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Option to add an attorney: Use this option to split fees between multiple attorneys.
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Click the plus icon: Add an additional attorney to the fee allocation.
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Add an attorney: Select or enter the attorney’s name and fee details.
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Calculate the percentage so it equals 100: Adjust the fee percentages so the total allocation across all attorneys equals 100%.
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6. Step 5: Adding Total Settlement Payable to Client
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Total Settlement automatically goes 100% to the client: By default, the full settlement amount is assigned to the client for the matter.
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Option to add a client: Use this option to split the settlement among multiple clients.
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Click the plus icon: Add an additional client entry.
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Add a client: Enter the client’s name and settlement amount or percentage.
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Ensure percentages equal 100% combined: Adjust the allocations so the total settlement is fully distributed.
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7. Step 6: Save the Settlement
- Click Save
- Automatically refreshes to Saved Settlement Record
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