This guide provides a step-by-step process for creating and managing vouchers efficiently, making it an essential resource for anyone looking to streamline their financial operations. By following these instructions, users can ensure accurate entries and maintain organized records, which is crucial for effective budgeting and accounting. Whether you're new to voucher management or seeking to refine your skills, this guide offers clarity and practical insights to enhance your workflow.
1. Step 1:
- Log In
- Access LawAccounting/CaseQube using your secured credentials.
- Navigate to Vouchers
- Click the App Launcher (nine dot icon)
- Type Vouchers in the search bar
- Open Voucher Screen
- Click the New button to launch Voucher Screen
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2. Understanding the Voucher Entry Screen
Header Screen
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Matter: Search and select the matter associated with the voucher
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Payee: Search and select the party you are paying
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Issue Date: Select the voucher issue date using the calendar icon
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Vendor Invoice Details: Enter the vendor’s invoice number or identifying details
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Opportunity: (Optional) Search and select an associated opportunity
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Voucher Terms Name: Select the applicable voucher payment terms
Voucher Line
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Expense GL Account: Search and select the appropriate general ledger account
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Expense Type: Search and select the expense type
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Date: Select the expense date using the calendar icon
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Unit Cost: Enter the cost per unit
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Quantity: Enter the quantity of units
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Comment: Enter any notes or descriptions related to the expense
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Line Total: Automatically calculates based on unit cost and quantity
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Additional actions:
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Add Line (+): Click to add additional expense lines
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Delete Line (Trash Icon): Click to remove an expense line
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3. Save & View
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Verify all information entered on the voucher is correct
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Choose one of the following save options:
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Save as Draft: Saves the voucher without finalizing it
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Save: Saves and finalizes the voucher
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Save as Recurring Record: Saves the voucher as a recurring entry based on the selected frequency
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After saving, the screen will refresh and automatically navigate you to the saved voucher
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4. Save as Recurring Record Screen
- Type: Automatically populates with Voucher
- Template: Automatically populates with the voucher name
- Frequency: Select how often you want the voucher to be saved
- Options include Weekly, Bi-Weekly, Monthly, Bi-Monthly, or Yearly
- Is Active: Automatically checked by default
- Start Date: Select the start date using the calendar icon
- End Date: Select the end date using the calendar icon
- When finished, click Save
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