General Ledger

1. Step 1: Initiate General Ledger Screen

1. Log In
   • Access LawAccounting/CaseQube using your secured credentials.
2. Navigate to Accounting Set Up
   • Using the App launcher (nine-dot icon), open the Accounting Set Up Screen
3. Open the General Ledger Screen
   • Click General Ledger Tab

2. Step 2: Create A New General Ledger

• Ledger Name
  • Enter the name of the general ledger account.
  • This should clearly describe the purpose of the account (e.g., “Office Expenses,” “Client Trust Account”).
• Bank/Credit Card Account
  • Check this box if the ledger represents a bank account or credit card.
  • Enables tracking of transactions specific to financial accounts.
• Type
  • Select the main category of the ledger (e.g., Asset, Liability, Income, Expense).
  • This determines how the account is used in financial reporting.
• Active
  • Indicates whether the ledger is currently in use.
  • Keep checked for active accounts; uncheck to deactivate without deleting.
• Controlling General Ledger
  • Select a parent or controlling ledger, if applicable.
  • Used to group or manage related accounts under a main ledger.
• Trust Bank Account
  • Check if this ledger is used for a trust bank account.
  • Typically used in legal or fiduciary accounting to separate client funds.
• Sub Type 1
  • Choose a more specific classification within the selected Type.
  • Helps refine reporting and categorization.
• Owner
  • Displays the user responsible for or who created the ledger.
  • Usually auto-populated.
• Sub Type 2
  • Provides an additional level of classification beyond Sub Type 1.
  • Optional, depending on your organization’s setup.
• Cash Flow Type
  • Indicates how the account affects cash flow (e.g., Operating, Investing, Financing).
  • Used for cash flow reporting.
• Parent General Ledger
  • Assign a parent account to organize this ledger within a hierarchy.
  • Useful for structuring charts of accounts.
• Taxable
  • Check if transactions in this ledger are subject to tax.
  • Impacts tax calculations and reporting.
• Controlling AR GL (Accounts Receivable General Ledger)
  • Link this ledger to an Accounts Receivable controlling account.
  • Used for tracking customer receivables.
• Controlling AP GL (Accounts Payable General Ledger)
  • Link this ledger to an Accounts Payable controlling account.
  • Used for tracking vendor payables.

3. Step 3: Review Details

-To Review Details of GL click the Ledger Name