Create a New Bank Rule

Updated March 26, 2026

This guide explains how to create a Bank Rule that automatically processes bank transactions when they are imported from a bank feed or file. Bank Rules allow the system to automatically create accounting entries such as Receipts, Disbursements, or Journal Entries when specific transaction conditions are met. The same steps apply when creating both: Cash In Rules (money coming into the bank) Cash Out Rules (money leaving the bank)


1. ## 1. Log In and Navigate to Bank Settings

  1. Access LawAccounting/CaseQube using your secured credentials.
  2. Click App Launcher
  3. Type and click Banking.
  4. Click the Bank Setting Tab.

Step screenshot/>

2. ## 2. Navigate to Bank Rules

  1. Click the Rules tab.
  2. When the Rules tab is opened for the first time, the system prompts the user to select a GL Account Mapping.
  3. In the Select GL Account window, choose the appropriate Financial Institution from the dropdown.

This step links the bank rules to the selected financial institution.

3. Create a New Bank Rule

  1. After selecting the GL account mapping, the Bank Rules screen will display.
  2. The page contains two sections and you can navigate to either:

  • Cash In Rules

  • Cash Out Rules

depending on the type of transaction being automated.

3. Click the ➕ (Add) button.

The Bank Rule configuration window will open.
4. Enter Basic Rule Information:

  • Locate the Name field and Enter a name for the rule.

Example:

Comcast Payment Rule

Users may enter any rule name appropriate for their transaction automation.

5. Locate the Priority field and enter a priority number.

Rules execute in priority order.

Example:

1

A rule with priority 1 will run before rules with lower priority.

6. Locate the Active checkbox and ensure Active is selected.

If the rule is inactive, it will not run when transactions are imported.

7. Locate the Description field and enter a description explaining the purpose of the rule.

Example:

Automatically create records when specific transactions are detected.

This field is optional and can be used for internal documentation.

5. Select Financial Institution Account

  1. Locate the Financial Institution Accounts section.
  2. The left panel displays Available Accounts.
  3. Select the bank account from the Available list.

Example:

Bank of America – 5474151291883764

4. Users should select the bank account associated with the transactions the rule should evaluate.

5. Click the arrow button to move the account to the Selected list.

This determines which bank account transactions will trigger the rule.

If multiple accounts are selected, the rule will apply to all selected accounts.

6. Define Rule Conditions

Conditions determine when the rule should trigger based on bank transaction data.

Bank transactions typically include:

  • Date

  • Description

  • Category

  • Amount

  1. Locate the Conditions section.
  2. Click the Condition Type dropdown.
  3. Select the logical condition type.

Example:

All

This indicates that all defined conditions must be met for the rule to trigger.

4. Click the Field dropdown.

5. Select the transaction field to evaluate.

Example:

Description

  • Select the Operator.

Example:

Contains

  • Enter the value to match.

Example:

Comcast

In this example, the rule triggers when the transaction description contains the specified keyword.

Users may enter any keyword relevant to their transactions.

7. Define Rule Actions

Actions determine what the system should do when the rule conditions are met.

  1. Locate the Actions section.
  2. Click the Set The Source Record Type dropdown.
  3. Select the record type to create.

Possible options may include:

  • Receipt

  • Disbursement

  • Journal Entry

Example:

Receipt

The selected option determines the type of accounting record the system will create when the rule is triggered.

4. Configure the action mappings.

5. Set the required fields based on the organization’s accounting configuration.

Credit GL Account

6. Select the General Ledger account where the transaction amount should be recorded.

Example:

1002 – US Bank IOLTA

This value is provided as an example. Users should select the GL account appropriate for their accounting structure.

Customer

7. Select the field used to associate the record with a customer or party.

Example:

Party Name

This example links the transaction to the associated party.

8. Click the ➕ (Add) button if additional field mappings are required.

Additional mappings may be configured depending on the organization’s accounting setup.

8. Save the Rule

1. Click Create Record.

The bank rule will now be saved and activated.

9. How the Rule Works

When a bank transaction is imported:

  1. The system checks the bank account associated with the rule.

  2. The system evaluates the defined conditions.

  3. If the conditions are met, the rule automatically performs the configured action.

Example:

If a transaction description contains “Comcast”, the system automatically creates the selected record type and records it to the configured GL account.

10. Additional Notes

Cash In Rules

Used when money is deposited into the bank account.

Cash Out Rules

Used when money is withdrawn from the bank account.

Priority Order

If multiple rules match a transaction:

  • Priority 1 runs first

  • Priority 2 runs next

  • Lower priority rules run afterward.

Step screenshot/>

Back to Knowledge Base