Trust Transfer allows users to transfer earned trust funds in one click by automatically generating the accounting transactions for the transfer. Please note that this screen does not move the actual funds—you must complete the transfer through your banking application. Using bulk transfers allows law firms to move multiple earned trust funds at once instead of transferring funds each time an invoice is paid, while giving the accounting team an additional opportunity to review transactions.
1. Step 1: Initiate Trust Transfer Screen
- Log In
- Access LawAccounting/CaseQube using your secured credentials.
- Navigate to Trust Management Application
- Using the App launcher (nine-dot icon), open the Trust Management App
- Open the Trust Transfer Tab
- Click Trust Transfer
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2. Step 2: Fill in Trust Transfer Dialogue Box
- Enter the Trust Bank from where you want to transfer the money
- Click Next
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3. Step 3: Select Transactions To Be Transferred
- All transactions from the Selected Trust Bank are listed
- Click on the plus sign to select the transactions that you want to transfer, once
you click the transaction, the system will change the plus sign of that transaction
to the checkmark sign, also the total field at the down left corner gets updated. (The total for this example is: $5,720.00) - Once selected all the transactions, click the Transfer button.
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4. Step 4: Understanding Transfer Details Screen
- The Transfer button will open the dialog box, which will give you the ability to put
the rest of the details- From: Automatically populates with trust account you chose
- To: Select your operating account where you want to transfer the funds.
- Transfer Date: The Date you want to transfer this amount
- Reference: You can put the reference for your internal records, this is a
free-form text field - Payment Method: Currently there are 2 options - Wire transfer or Check
▪ Wire Transfer: Selecting Wire transfer will automatically generate
the Journal entry of this transfer behind the scenes. That will credit
your Trust account (selected in from lookup) and debit the operating
account ( selected in the To lookup)
▪ Check: Select payment method Check will generate a
disbursement record from the Trust payable to the Law firm. Users
need to enter the receipt of this when they deposit this check in the
system.
- When all information is filled in click Transfer
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5. Option 1: Wire Transfer
- Screen will refresh to trust transfer screen
- To Review your payment go to Law Accounting App
- Click Journal Entries to see your transaction
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6. Option 2: Check Transfer
- Repeat steps 1-4
- Select payment method Check will generate a disbursement record from the Trust payable to the Law firm
- Click To View Click Disbursement Tab and View Transactions
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7. Step 5: Create a Trust Transfer Receipt from Disbursement
Users need to enter the receipt of this when they deposit this check in the
system.
- Open Law Accounting Application
- Click Disbursement Tab
- Click disbursements you just created
- Click the Drop Down Arrow
- Select Trust Transfer Receipt
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8. Step 6: Enter in Trust Transfer Receipt
- Verify your transactions are on the screen
- Click the pencil icon
- Fill in Reference and Bank Account
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9. Step 7: View Deposit Slip
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Associated records appear on the right; unassociated records appear on the left
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To associate records, check the box next to the desired items and click “Associate Selected”
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To unassociate records, check the box next to the desired items and click “Unassociate Selected”
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